Project Overview
Hellenic Public Real Estate Corporation sought technical consultancy to strengthen its Project Management Division's ability to oversee accommodation programs for Greek Civil Services. The initiative aimed to introduce customized software solutions, establish robust processes, and empower internal staff through training and knowledge transfer.
Consultant's Role and Approach
PLANET’s role was multifaceted, ensuring both immediate support and long-term capacity building.
Laying the Foundation
Initially, the focus was on assessing HPREC’s operational needs and identifying the right scheduling and contract management software. The selected solution was meticulously customized to align with the specific requirements of the Projects Division. Alongside this, a comprehensive set of procedures was developed to streamline key activities such as contract scope management, cost monitoring, project scheduling, and correspondence handling.
Empowering the Team
In the second phase, emphasis shifted to empowering HPREC’s personnel. Through targeted training programs, staff members were equipped with the necessary skills to operate the new systems effectively. By gradually transferring knowledge and responsibilities, the consultancy ensured that HPREC's team gained confidence in managing projects independently.
Sustaining Excellence
The final phase centered on sustaining the improvements. The Consultant remained available to provide on-demand support and conducted periodic checks to validate adherence to the new procedures. These efforts guaranteed the seamless transition of operations and fortified the organisation’s capacity for ongoing project oversight.
Empowering HPREC SA’s Projects Division with tailored solutions and streamlined processes, enabling them to manage public real estate programs efficiently and sustainably.
Outcomes and Impact
The collaboration with HPREC SA resulted in tangible improvements across multiple dimensions. The implementation of tailored scheduling and contract management software revolutionized how projects were tracked and monitored, significantly improving operational efficiency. The newly established procedures brought consistency and clarity to project management processes, reducing the likelihood of errors and enhancing overall productivity.
The training programs proved instrumental in building internal capacity. HPREC’s staff acquired the knowledge and skills to confidently utilise the systems and apply the procedures, ensuring long-term sustainability. Moreover, the periodic checks not only reinforced accountability but also provided valuable insights into operational performance, fostering a culture of continuous improvement.
In essence, this project marked a transformation in HPREC’s approach to project management, combining technical excellence with human capacity building to achieve sustainable success.
